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Volunteer expenses claims guidance
Recording your volunteer hours
Every time you volunteer please sign in and out at the museum or record your hours using this online timesheet.
Travel expenses
The following principles should be followed to ensure that best use of public money is maintained in respect of travel claims:
- volunteers should manage their travel appointments effectively, taking the shortest journey possible
- volunteers should avoid making multiple journeys in one day which involve return to base/home if this can be avoided
- volunteers can only claim for travel within the boundaries of Newcastle-under-Lyme borough
- travel claims will be reviewed by the authorising manager and any discrepancies or perceived non-adherence to the above will be discussed to ensure full understanding of appropriate travel
- any concerns regarding potentially fraudulent or persistently inefficient travel claims may result in the volunteer position being discontinued
Claim expenses by filling in this online form at home or at the museum:
Vehicle mileage rate
- Car - 53p
- Motorbike - 24p
- Bicycle - 20p
Food expenses
If you are volunteering for the whole day and aren't able to bring a packed lunch you can claim for the cost of a sandwich or soup in our café. Do let your named supervisor know if this would be helpful.